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To make a package that you are certain viewers will view on a computer that has PowerPoint or PowerPoint Viewer installed, click Archive Package do not update file formats.

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The "Package for CD" feature is unnecessary, since you already have the content in the PowerPoint file. The Embedded TrueType fonts check box applies to all presentations that are copied, including linked ones. The Options dialog box appears. Save your package to a USB flash drive Open the presentation that you want to copy, or, if you are working with a new presentation that has not been saved, save the presentation. In PowerPoint, if you copy your presentation to a CD, make sure that you copy all of the files in a single operation. When all files have been copied, a dialog box appears asking if you want to copy the files to another CD. Use the arrow buttons on the left side of the dialog box to re-order the list of presentations. The folder and path you chose are added to the Location box in the Copy to Folder dialog box. If any of the files that you copy already have passwords assigned to them, PowerPoint prompts you to choose between keeping the previously assigned passwords for those files and overriding them with the new passwords. In the Files to be copied section, verify that the desired presentation is selected NOTE: By default, your linked files are included. It is best to answer Yes to ensure that all necessary files for the presentation are included in the package that is saved to the USB flash drive. If you want to save your presentation to a CD, rather than to a network or to a local disk drive on your computer, insert a CD into the CD drive. This article is based on legacy software.

The "Package for CD" feature is unnecessary, since you already have the content in the PowerPoint file. Click the File tab.

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Under Include these files, select the applicable check boxes: To inspect your presentation for hidden data and personal information, select the Inspect presentation for inappropriate or private information check box. The progress is displayed in the Copying Files to CD dialog box. Save your package to a USB flash drive Open the presentation that you want to copy, or, if you are working with a new presentation that has not been saved, save the presentation. Click Options, and then under Package type, do one of the following: To specify how a presentation will play in the PowerPoint Viewer, click Viewer Package update file formats to run in PowerPoint Viewer , and then select an option in the Select how presentations will play in the viewer list. To require other users to supply a password before they can open or edit any of the copied presentations, under Enhance security and privacy, type the password or passwords that you want to require to open the presentation, edit it, or both. PowerPoint begins copying files, and when it is done it opens a window showing the complete package on the USB flash drive. If you want to save your presentation to a CD, rather than to a network or to a local disk drive on your computer, insert a CD into the CD drive. The "Package for CD" feature is unnecessary, since you already have the content in the PowerPoint file. To choose the presentations that you want to copy and the order in which you want them to play, do the following: To add a presentation, in the Package for CD dialog box, click Add, and then in the Add Files dialog box, select the presentation that you want to add and click Add. PowerPoint Viewer has been retired and is no longer available for download.

Repeat this step also if you want to add other related, non-PowerPoint files to the package. Click Options, and then under Package type, do one of the following: To specify how a presentation will play in the PowerPoint Viewer, click Viewer Package update file formats to run in PowerPoint Viewerand then select an option in the Select how presentations will play in the viewer list.

To change the order, select a presentation that you want to move, and then click the arrow buttons to move the presentation up or down in the list.

If you choose to override the previously assigned passwords, they are no longer accepted for the copied versions of the files.

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In the Folder name text box, type a name for the folder which will contain the presentation To navigate to and select the desired location, click BROWSE Notes: If your presentation does not currently include embedded fonts, checking the Embedded TrueType fonts check box includes the fonts when packaged. Click the File tab. NOTE: You cannot edit the presentation from its packaged file. Files that you linked to the presentation are included automatically, but they do not appear in the Files to be copied list. If any of the files that you copy already have passwords assigned to them, PowerPoint prompts you to choose between keeping the previously assigned passwords for those files and overriding them with the new passwords. Repeat this step for each presentation that you want to add. Click Options, and then under Package type, do one of the following: To specify how a presentation will play in the PowerPoint Viewer, click Viewer Package update file formats to run in PowerPoint Viewer , and then select an option in the Select how presentations will play in the viewer list. PowerPoint begins copying files, and when it is done it opens a window showing the complete package on the USB flash drive.

However, they are still accepted for the original versions. Notes: If your presentation does not currently include embedded fonts, checking the Embedded TrueType fonts check box includes the fonts when packaged. The presentation is saved to the specified folder. Files that are linked to your presentation can include Microsoft Office Excel worksheets that are linked to charts, sound files, movie clips, and more.

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In the Package for CD dialog box, click Options, and then select the options that you want.

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